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Office Finance Manager2019-01-23T14:55:22+00:00

Office and Finance Manager



Reporting to the General Manager, this is a position of considerable trust and is highly visible and critical to the effective operation of the business.  Likely candidates will have an accounting qualification and/or significant experience.   The role will require a positive attitude, strong interpersonal skills, commercial acumen, integrity, common sense, flexibility and willingness to take on various tasks and responsibilities needed to support a dynamic and fast growing company.  Experience of working with Sage or equivalent accounts package and strong Excel spreadsheet skills are essential elements.


  • Finance and accounts support for the General Manager including:
    • Ensuring sales order acknowledgements and sale invoices are forwarded to the customers (these are currently prepared by the UK team);
    • Credit Control ensuring timely debt collection;
    • Enter sales invoices on customer payment systems as appropriate;
    • For non-stock expenditure enter invoices onto Sage, reconcile supplier statements and in conjunction with the UK team make supplier payments;
    • For stock purchase liaise with the UK team to ensure orders placed and delivery notes and invoices forwarded to the UK;
    • Bank reconciliations;
    • Processing staff expenses;
    • Reconciling debit card payments and post to Sage including ensuring all payments have supporting documents;
    • Ensuring prior to payment all purchases are authorised, matched to orders and delivery notes as appropriate.
  • Office management including responsibility for maintaining company records and filing, tidiness and presentation of the office, oversight of facilities and service. providers, purchasing of office supplies and consumables.
  • Shipping and receiving goods, customs clearance.
  • Personal Assistant support for the General Manager and sales staff.
  • Other tasks and responsibilities as delegated from time to time.
  • Assist the sales team as required with Salesforce and administration of customer agreements



  • Financial literacy including knowledge and experience of Sage or equivalent
  • Accountancy qualification and/or significant experience
  • Attention to detail and high level of accuracy
  • Strong organisational and interpersonal skills
  • Commercial acumen and common sense
  • Honest, trustworthy and discreet
  • Flexible, supportive and willing to go the extra mile
  • Must be a US citizen and be eligible for security clearance

No agencies please


CVs should be sent to [email protected]

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